e-Invoicing with public administration will be mandatory as of 01.01.2019 in Portugal!

e-Invoicing in Portugal

e-Invoicing with public administration will be mandatory as of 01.01.2019 in Portugal! whereby we would like to remind you that Foriba is ready to be at your service!

Here is the fine details: The use of electronic invoice with public contract is introduced by Decree Law no. 111-B / 2017, which implements Directive 2014/55/EU of the European Parliament and of the Council of April 16,2014.

Electronic Invoicing

Article 299B of the Public Procurement Code on electronic invoicing states that as of January 1, 2019 only an electronic invoicing model may be used in the field of public procurement. In addition, common standards already approved by the European Union should be used.

We also would like to clarify some other details as below;

The Portuguese solution of Electronic Invoicing with Public Administration (FE-AP) will have an electronic invoicing portal for all public entities (Central, Local, Regional and Commercial), based on a totally dematerialized model capable of interoperating with ERP systems, document management and document archiving. It will also allow for the dematerialization of the invoice validation process, debt verification for the Tax Authority and Social Security, and automatic integration with reporting systems.

This model already exists in other European countries such as Spain, France and Italy, where each country has implemented an intermediate platform for receiving and sending electronic invoices.

Foriba also has several business and solution partners in European countries where the regarding law has been implemented. Please feel free to contact our expert, if you require any further information.

Article 299B also specifies the features that the structured file must contain:

  1. Identifiers of the process and the invoice,
  2. Billing period,
  3. Information about the contractor,
  4. Information about the public contractor,
  5. Information about the beneficiary entity, if different from the previous one,
  6. Information about the tax representative of the co-contractor,
  7. Contract reference,
  8. Delivery conditions,
  9. Payment instructions,
  10. Information about adjustments and charges,
  11. Information about the invoice items,
  12. Total bill.